Avoiding common pitfalls for applicant tracking systems (ATS)

Our top tips for avoiding common pitfalls and getting your CV through Applicant Tracking Systems (ATS)

93% of all Hiring Managers use CV scanning software called applicant tracking systems (ATS) to filter candidates from the application pool. ATS are designed to filter CVs based on specific keywords and criteria set by employers. To increase your chances of passing through the ATS and getting noticed by hiring managers, it's crucial to optimise your CV with relevant keywords that match the job description.

Analyse the Job Description:

• Carefully read the job description and identify the key skills, qualifications, and experiences required for the role. Look for specific terms and phrases that are frequently mentioned.

   

Incorporate Keywords Naturally:

• Integrate these keywords into your CV, particularly in sections like the Professional Summary, Work Experience, Skills, and Education. Ensure the keywords fit naturally within the context of your achievements and responsibilities. 

• While it's important to include relevant keywords, avoid overloading your CV with them. Keyword stuffing can make your CV difficult to read and may be flagged by the ATS.

   

Use Exact Phrases:

• Where possible, use the exact phrases and terminology from the job description. For example, if the job description mentions "decarbonisation" and "net zero" make sure these phrases appear in your CV.

• Consider including variations of keywords to cover different ways the ATS might scan for them. For instance, use both "renewable energy" and "renewables."  

   

Use Standard Sections with Relevant Headings:

• Use standard section headings like "Professional Summary," "Work Experience," "Education," and "Skills." ATS may struggle with unconventional headings.
• Create a dedicated “Skills” section where you list both technical and soft skills. For example, include skills such as “Marine Propulsion Systems,” “Project Management,” and “Hydrography.” Make sure these align with the keywords found in the job description.
• Detail your work experience with bullet points that highlight your achievements and responsibilities. Use action verbs and quantify results where possible: “Led a team of engineers to develop a new hull design, resulting in a 1.2% reduction in drag.”

• Highlight your credentials by listing your educational qualifications, professional accreditations and relevant certifications. For instance, include “BEng in Marine Engineering” and “Chartered Marine Engineer (CMarEng).”

   

Avoid Fancy Formatting:

• Stick to simple formatting. ATS can have difficulty parsing graphics, tables, and unusual fonts. Use a clean, straightforward layout with bullet points and standard fonts.

• Submit your CV in a standard file format that is easily readable by ATS systems. PDF and DOCX are typically the safest choices. Ensure that if you use PDF, it is not password protected and can be easily parsed by ATS.

   

Test Your CV: 

• Consider using online tools to test how your CV will be parsed by an ATS. These tools can help identify any issues with formatting or keyword usage.

• Seek feedback from industry professionals or mentors. They can offer valuable insights into how effectively your CV presents your qualifications and aligns with industry expectations.

   

By tailoring your CV with relevant keywords and presenting them in a clear, readable format, you increase your chances of passing through the ATS and catching the attention of hiring managers. Good luck with your application!